Why Fleet Management is Important?

Fleet management is the process that allows to manage all fleet and asset information. This provides space to companies to reduce costs, improve efficiency and ensure compliance across an entire fleet operation.

Why Fleet Management System Important for Transportation Business?

We realize that to ensure your business, you need to use reliable vehicles that are both powerful and economical and precisely tailored to your circumstances.

Many businesses have a fleet of vehicles to manage. Generally, the larger the business, the larger the fleet. Freight and shipping companies must handle complex logistics involving their trucks. The need for repairs is constant, yet a company must be able to deliver on time to keep customers happy. A company must be able to track freight while it is still en route.

According to the survey, The maintenance costs of passenger cars per unit, per month, increased 3-5% percent in 2018. These costs include a higher cost of labor and spare parts, expense for 32% of the fleets. 42% have seen fewer security incidents since using fleet tracking software to monitor driver behavior. It improves overall safety, with more than a quarter citing driver monitoring (32%), speed prevention (26%) and driver fatigue/exhaustion prevention (30%) as the main safety benefits.

What is the Purpose of Fleet Management

Purpose of the Fleet management system is for the companies that need assistance with record keeping of their vehicles and to control the entire lifecycle of commercial vehicles alongside reducing associated risk, improving efficiency, increasing productivity and ensuring compliance with legislation

Our Fleet Management Benefits Include
 
Automate Fleet Reports
 
Using Fleet Management System gives you the advantage to get free from paper-based work and provides automated fleet reports hourly, daily or weekly based on the criteria you need to fulfill; So you can make adjustments by analyzing the habits of your vehicular fleet.
 
Manage Fuel and Maintenance Costs
 
With fleet management system managers can analyze the cost of vehicle maintenance. It allows you to manage fuel cuts according to the situation. A fleet management dashboard will provide you a transparent view of fluctuating vehicle needs that helps you to better manage the vehicle maintenance costs.
 
Real-Time Visibility into Fleet
 
Administrators can maximize productivity by saving the time with GPS Tracking Feature that allows us to know the live status of your fleet and make the real-time changes, plan routes efficiently, receive traffic updates and predict the time of departure and arrival.
 
Improve Driver’s Safety
 
A fleet management system is not just about vehicle safety it also provides you an opportunity to analyze behaviors and habits of an individual driver and be aware of them from dangerous driving habits. It also provides you important safety alerts about poorly maintained vehicles to keep your driver safe.
 
Improve Customer Satisfaction and Relations
 
Happy customers are the main aspect of the success of any business. A fleet management system helps you to provide more effective services to your customers and improves delivery times. Customers will stay loyal if you provide high-quality services and they can more likely to return for more services.
 
Insurance Costs Reduction
 
Implementing a fleet management system into your daily transportation operations can provide you more financial benefits through insurance. An insurance company will be happy to provide discounts for businesses that utilizing a fleet management system as they know fleet management systems improve road safety and reduce accident rates.

Challenges in Fleet Management
 
Vehicle Acquisition
 
Vehicle acquisition may seem like an easy process: you choose the vehicle you want and buy it. The acquisition of vehicles involves a complex variety of decisions, ranging from what types of new vehicles should be purchased, when and from whom, to how that purchase will work for the fleet over time. There are best practices that fleets can follow that will simplify the process and ensure that the company’s vehicle dollars are well spent.
 
Fuel Management
 
With the cost of fuel today fuel theft within company fleets and industry is on the rise, let’s be honest and look at the facts, with today’s prices a few liters of diesel or petrol can be the equivalent of an hour or two of the operators wages, multiply this by a small number of your staff and this can add up to quite a costly sum of money. control the fuel type, vehicle tank size, fuel budgets for each vehicle or piece of plant and equipment in the fleet, you are able to allocate a maximum budget in liters and the time in which that fuel budget is allocated when the time has elapsed the fuel budget is again automatically reset and starts again for each vehicle in the database.
 
Vehicle Maintenance
 
Fleet Management is to extract maximum value and minimize the cost of maintaining a large volume of vehicles. This can include inventory control, scheduling of services, maintenance, and expense control. The reporting function of fleet management allows companies to identify operational areas for improvement, institute costs initiatives and print out detailed accounting summaries for end of year financial reporting. Having the right information at the right time assists with government, public and private fleet management decision making.
 
Driver Safety
 
Keeping drivers safe on the road is an absolute necessity when it comes to efficient fleet management. Managers should use safety, regulations and predictive analysis to ensure the safety of drivers, their platforms and their cargo.
 
Cost
 
The call to reduce costs generally comes from the top of the business hierarchy and applies to all departments. When this responsibility falls on the shoulders of the fleet manager. For example, driver reimbursement, tensions with acquisitions created by the exchange of resources and the cost of the life cycle are affected by external market factors, which further challenges fleet managers seeking to reduce costs.
 
Our Fleet Management System
 
Many companies want to stay small and keep their contracts manageable, and they’re happy with a few cars or trucks. Even so, they would still like to do more business. Our Fleet management system has been designed just for these companies, to provide solutions that will help them function more efficiently. A company can greatly increase its profits for a relatively low investment in these solutions.
 
Whether large or small, any business can find a fleet management software product on the market that meets its needs.

The Pros and Cons of Building a Remote Team

A virtual or remote team is comprised of members isolated in different locations. With good communication tools and devices, it’s become easier for professionals to do their job no matter where they are.

Nowadays this type of working scenario has been on the rise, The research has shown that between 2010 and 2019, there was a 141% increase in remote work and in it alone 2018-19 year, the number of those working remotely increased by 13%. Remote Work Report tells us that 85% of people said remote work is a great fit for them.

What is Virtual Team?

In layman’s terms, a virtual team (also known as a remote team, distributed team, or distributed workforce) is a group of employees who work digitally in lieu of traditional, physical office space.

A virtual team, also known as a geographically scattered team or a remote team, is a group of people who interact through e-communications. Members of a virtual team are usually located in different geographical regions.

Managing Virtual Teams:

Managing virtual teams requires a set of special skills, flexibility, innovation, and the right tech support. What’s even more interesting is that the survey revealed that remote workers tend to register more hours than their counterparts in the office and tend to be a bit more engaged.

Remote work also forces him to improve his game with communication, because much more than he has to say is done in writing. and collaborating properly? There are a variety of online tools that can help you keep your team working daily, such as basecamp, slack, go to meetings, buffer, basecamp.

Considering that remote working yields a whole host of benefits – including reduced office costs, lower employee costs, increased productivity.

What makes the virtual team successful?

The success of a virtual team is dependant on four important behavioral factors.

1. Leadership: Virtual leadership presents unique challenges. Leaders with clear direction and objectives can allow team members to monitor their own performance, gather their own comments and evaluate their own performance. This leads to better outcomes.
2. Culture: How can good environment & culture emerges in remote teams. Virtual team culture is just as important as a standard team culture, Building a virtual team culture helps the team feel more like a whole.
3. Communication: Effective communication is a key component for any successful remote team along with communication strategies that increase performance on virtual teams.
4. Autonomy: It is especially important in these more difficult situations to provide support and autonomy to virtual teams so that they can work together and independently while still making positive contributions to team performance.

Advantages of Hiring Remote Team

Speed and experience:

Most of the time the tasks are outsourced to suppliers who specialize in their field. They are skilled enough and having expertise in particular tasks, that lead to speedy and quality delivery of the task.

Free up management time:

The major advantage while working with the Remote team is, we can invest our time to think to boost up our product, services and work on that.
To manage the team on a daily basis at time to time required lots of time and we missed with the planning and marketing. Rather than having our own local team we grow rapidly with a remote team by shared our operations and other things.

Reduce hiring time:

A good employee a key to the success of a project and company and to hire a well-skilled employee is a typical task. Instead of finding a local talent pool we can move with the hiring outsource team, that can help us and cut our hiring and manage time.

Cut Company costs:

Working with a virtual team means saving on expenses such as quality work, maximum work in minimal cost, physical space and utilities. A lot of organizations choose to outsource their work and operations to regions with low cost, using the mind strategies they save on production cost.

Higher Productivity:

Flexibility is a word that has been come up with Remote work. It gives the freedom to employees to work freely that cause boosts productivity. Working remotely, employees get the flexibility they need. The more satisfied a worker is, the better they can be at their job.

When you examine a business decision, it’s essential to explore the cons as well as pros. There are some disadvantages with the Remote team like The cost of communication technology can be high, it leads to social isolation, and sometimes it creates conflict. But, If business companies can manage technology costs, then they definitely grab the benefits with the remote team.

If you’re planning a project development, managing global virtual teams can provide you with access to some of the most skilled professionals from around the world. All while helping you complete your project faster at a very affordable cost. 

By leading your team effectively, you can surely leverage the advantages of remote collaboration.

Reasons Why Outsourcing Sometimes Fails?

Outsourcing has become an integral part of today’s work culture. As small businesses grow, their managers have increasing needs for help in different types of areas like customer service, production, and IT support. The main reasons companies choose outsource are to reduce the business operation cost, and to offload the problems that allows them to focus on key business goals and planning.

Outsourcing can bring big advantages and benefits to the business but there are some significant risks and challenges like lack of communication, high expectations, low quality work and conflicting interests that cause an outsourced project to fail. To avoid these issues we must have measures advantages and disadvantages of outsourcing, which helps to choose in a better way. 

Top Five Reasons Why Outsourcing Sometimes Fails:

1.  Unrealistics Expectations

One of the big reasons outsourcing fails is higher and unrealistic expectations. Sometimes managers choose the lowest price and expect more output than decided before, this squeezes the provider's profit margins and they may look to recoup their losses in any way they can. At last, these things lead the outsourced project to failure.

2.  Lack of Communication

If organizations choose to outsource the project offshore, sometime it will lead to the big issue due to lack of communication. It can occur due to cultural differences, language barriers, and time differences. It means both parties, service providers and clients, are not able to share necessary information actively with each other, and when it comes to time zone differences the organization and their employees must have to work extended hours which will increase the chances of tiredness, bad morale, and working mistakes. Overall, Poor communication can seriously damage the output of a project.

3. Conflicting Interests
Sometimes companies choose to hire a service provider from unusual locations that create differences between the cultures or interests of the outsourcing company and the hiring company. Service providers might be unable to share their interests and understand the way of working of an outsourcing company that can lead an outsourced project to fail.

4.  Poor Performance by Service Provider

Organizations can easily monitor the work of their in-house employees to make sure that they are doing their work properly but when it comes to outsourcing a project their managers operate without direct inspection over the service provider and without checking the quality assurance process. These things give service providers a chance to cut corners in production and provide a poor quality output to the organization that can lead the project outsourcing failure.

5.  Micromanaging the Service Provider

When outsourcing a project, an organization should have selected the right service provider who has all the necessary skills to perform the work as defined in the contract, it will help managers to tell them what to do. But, Managers should believe that they have the right skills and experience to do so because micromanagement can lead to bad feelings on both sides, lower employee morale, loss of trust and decreased productivity. So, micromanagement can directly impact the project outcome and will lead to outsourcing failure.

These were the 5 areas that managers usually struggle with when outsourcing a project. With some best practices like great planning, alignment and a better communication process, project management, use of Remote communication and project management tools, companies can survive with these pitfalls that lead outsourced projects to be successful.